MISCELLANEOUS - Post Office Regulations 2024

CHAPTER XIII MISCELLANEOUS

 

A. PINCODE

175. Postal Index Number. - (1) PIN Code (Postal Index Number Code) is a six-digit postcode for the particular area mapped to the post office that receives the mail items for delivery under its jurisdiction.

  1. PIN Code shall be specified by the Director General from time to time.  
  2. The writing of PIN code shall be mandatory on each item for transmission by post.

B. REMOTELY MANAGED FRANKING MACHINE

176. Franking machines. - (1) Franking machines (Remotely Managed) of such vendors and models, which are authorised by the Director General, shall only be used for franking an appropriate postage value on the items.  

Explanation.-  For the purposes of this regulation, “franking machine” means a machine authorised by the Director General,  which provides an alternative mode for payment of postage in respect of an item through a unique frank impression and can  be managed from a remote location through a server for uploading credits or postage value and are also called “remotely managed franking machines”.  

  1. The Post Office shall not incur any liability for any damage or loss, caused to the licensee due to the purchase of an unapproved model or defective machine or any damage done to the machine.  
  2. Any person, organisation, or authority may take the license for using the franking machine for franking a postage value on the items.
  3. The Divisional Head or independent Gazetted Postmaster of the Post Office shall be the licensing authority for issuance of license for using franking machine (RMFM) on certain fees as may be specified by administrative instructions from time to time.
  4. The licensing authority shall be authorised to issue or renew or suspend or cancel a license issued for using a franking machine.
  5. The licensing authority may reserve the right to refuse the issue or renewal of a license and cancel a license at any time after giving an opportunity being heard and for reasons to be recorded in writing.
  6. The franked mail shall only be presented in the designated post office, identified at the time of issuance of license.
  7. The mail which is franked on a particular day shall be presented in the designated post office on the same date or on the very next working day (if is not presented due to special circumstances) along with statement of mailing:  

 

 Provided that the licencing authority may relax the period of presentation of franked mail in the post office under special circumstances and for the reasons to be recorded in writing.

 

  1. The conditions, procedure of working, recharging and checking in respect of franking machine (RMFM), shall be as such may be specified by administrative instructions from time to time.
  1. Issuance of updated version of regulations annually. -  All the amendments made to these regulations may be compiled and an updated version of these regulations containing all the amendments made during a particular year, shall be published in the month of January of the following year.  
  2. Postal operations order. – (1) All the executive or administrative orders, to be specified under these regulations, shall be issued by the Department of Posts in the Government of India through orders, namely “postal operations order” or “PO order”.  

(2) All postal operations orders issued shall also be compiled on half yearly basis and such compilation shall be issued in the month of July and January, for the orders issued during January to June and July to December, respectively.

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